With GAT Flow’s functionality, Google Workspace Admins and/or Delegated Auditors can perform mass actions that save time and streamline processes. One of them is to add a co-teacher to all existing Google Classrooms.
One valuable task for educational domain administrators or school principals is assigning multiple teachers to all existing Google Classrooms simultaneously in a single workflow. This can be achieved using the ‘Add user(s) as a Co-teacher to existing Google Classrooms’ action in GAT Flow.
Here are the step-by-step instructions on how to assign additional teachers to multiple Classrooms efficiently.
Create workflow #
First, create a workflow by navigating to the GAT Flow > Create workflow (1) section.
In the Workflow fill in the details for the workflow. You can set it up also as an Event workflow.
- Name – enter the name of the workflow (2)
- Description – enter a description for the workflow (optional)
- Type – select what workflow type you would like to run
- Modify – modify existing users (3)
- Include suspended users – enable or disable to allow you to select users who are currently suspended:
- If enabled – you will be able to select even users who are suspended
- If disabled – you will be able to select only users who are active
- Run immediately after approval – provides an option to schedule the workflow to run in a selected future time (optional)
Later click Next (4) to proceed.
Select the users #
In the next step, search for a user (1). Select one user or multiple user accounts that you wish to add as a Co-Teacher of the existing Google Classrooms (2). Search and add the users via Search for a user, group, org. unit, or classroom or import the users.
The chosen users will appear in the list below.
Once users’ emails are selected, click on Next (3).
Chose actions #
Then, under the Choose Actions section (1), click on the (+) button and search for the actions required to build up your workflow (2).
You will see all the options available, search and select the below ‘Add user(s) as a Co-teacher to existing Google Classrooms‘ action (1) then double click the action node (2) to configure the settings.
To add the users as co-teachers to all existing Google Classrooms, select ‘Add to all‘ option within that action. Changes made to the action are saved automatically, you can click outside the pop-up box or the X to continue.
When ready, Send approval request (1).
The Confirm! message will appear and ask as above:
Once confirmed, the request is now sent to the Security Officer for verification, and once approved the job will run.
NOTE: If you wish to add the users as Co-Teachers to a certain number of Classrooms (but not all), deselect the ‘Add to all’ option and select the given Classrooms under the ‘Add to‘ option.
Security Officer verification #
The Security Officer has to approve the request. They will receive an email that leads them to the approval page in GAT Flow.
They can review the request by clicking on the link from the email that brings them to the GAT Flow Approval tab in GAT Flow.
Results #
Once the action is launched, the users selected in the process will be assigned as co-teachers to all existing Google Classrooms.
Depending on the number of classrooms in the domain, the process may take some time before the selected users are assigned to all existing Google classrooms.
