Introduction #
The scheduling mechanism is built into the query filter button. In any audit menu of GAT+ if you can apply a filter condition you can create a scheduled filter export.
One example of this can be found in the Files tab of the Drive audit menu of GAT+.
Why Schedule a filter in the Files tab? #
- A weekly report of files updated in the last 7 days.
- A monthly report of files shared out to external domains in the last 32 days.
- A daily report of files edited in the last 24 hours.
- Monthly report of files greater than 2GB and recently updated in the last 32 days.
Creating a Schedule Report using Filter Conditions #
You can easily create a scheduled job on a particular filter you have applied. You can have this report emailed to you on whatever occurrence you want. The below example will be a report about files recently edited.
Create a filter condition.
Select the following search operand ‘Updated (relative)’ and set the search operator to ‘in the last x days’ (1). Creating scheduled reports is done by clicking on the ‘Scheduled’ checkbox on the drive file filter menu.
I will set this report to run ‘Every day – after midnight’ and make sure the Enabled checkbox is ticked.
You can share this report with multiple admins and or users by adding their email addresses into the ‘Recipients’ field.
You may be interested in expanding the above report, to report on files shared in and changed since yesterday or files shared out and changed, etc.
To do this, you can simply expand on the filter and add another filter search operands. Click on ‘Add rule’ and select the ‘Sharing Flags’ search operand and set it to ‘Shared in’.
This will report on files shared in and changed (edited) since yesterday.
Note: You can change the search operands to report back on all file types and or exposures. For more details contact support@generalaudittool.com
When you have finalized your filter go ahead and Apply & Schedule.
Note: If you wish to append the date to the name of your scheduled report, then add {DATE} when providing a name within the Custom path and filename field. Something like this “My_report_name – {DATE}”.
Viewing your scheduled jobs #
Under the Configuration area of GAT+, you can view all the scheduled jobs which have been created by super admins by clicking on ‘Scheduled reports’
In this section, you can modify the existing scheduled reports with the pencil icon.
You may also take action on these reports by clicking the calendar icon (on reports where that display sharing permissions). For example removing certain shares that you may not want to be shared with specific users.
