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Want to find all the externally shared Google Drive files for a specific OU owned by users that are also ‘shared out’ to specific external users?
The GAT+ Drive audit can easily do this.
Step 1: Filter Externally Shared Google Drive Files for a Specific OU #
Navigate to GAT+ > Drive > Files
- Apply filter (2)
- In the filter option select the following steps
- Type – User/Group/OU search (3)
- Org. Unit – select the Organization unit you need (4)
- Include the Sub. Org
- Ownership – Owned (6)
- Under Definition Add the rule
- Sharing flag contains Shared Out (7)
Step 2: Result #
When the filter is applied the result will return all the Google Drive files/folders owned by the users of the selected OU that are also “Shared out” to External users.
All files and folders will have a Sharing Flag equal to Shared Out.
Step 3: Alternative filters #
The results will include all Shared Out files/folders including “Public/Everyone and Public/Everyone with link permissions.
Change the Sharing Flag to a different filter to see different results.
For example:
- Public – view all files owned by users of the OU and with Public permissions
- Public with a link – view all files owned by users of the OU and with Public with link permissions
- Specific external users – view all files owned by users of the OU shared with only specific external users (excluding the Public and Public with link permissions)
