Find all the Google Sites and Files Published to the Web in GAT+ #
GAT+ provides an extensive and detailed view of your domain’s entire Google Drive.
Admins can view all the Google Sites created by users on the domain and other details about them.
Google Sites #
To filter for a site that has been published on your domain,
Navigate to GAT+ > Drive > Files (1) > set filter (2)
Then, in the Definitions, select:
- Sharing flag > contains > Published (4)
- Type > equal > Site (5)
Once you are finished, click ‘Apply’ (6).
You may see a sharing flag as ‘Published’ with a red label.
Find the published site’s Website URL address #
You can also view the public website URL of sites that are published.
To do this, select the Columns visibility button.
And enable the ‘Published URL’ column. Select the ‘Apply’ button to make the changes.
You will now see the link to access the site in the new column.
You can copy these links, and paste them into your web browser’s address bar to view the site.
Note: The published URL only works for Google Sites, other published files may be embedded in many other sites or published to more than one web address, so it is not possible to see where other files may be published on the web.
Published to web files #
“Publish to web” in Google Docs, Sheets, and Slides is a feature that allows you to make your documents viewable to a wider audience on the internet.
In essence, “publish to web” is a convenient way to share your Google documents with a broad audience in a view-only format
How to set up a file with a publish to web event #
Navigate to Google Docs, Sheets, or Slides > click on File > Share > Publish to web
This can be found in the GAT+ > Drive section
Navigate to GAT+ > Drive > Files
Set the filter to ‘Sharing flags’ – ‘contains’ – ‘Published’
Result #
As a result, the Admin can view all files that are “published to web”.
Each of the files will have a “Published” sharing flag. The file types can be Google Docs, Sheets, and Slides as well as Google Sites
Publish visibility #
IMPORTANT: Files can be private and at the same time published on the web
Publish visibility can be “Public”, “Anyone in domain” or “Private”.
Navigate to GAT+ > Files > Apply filter > Published visibility (Public, Private, Anyone in domain)
Additional Published Filters in GAT+ #
Additional publishing filters can be applied.
- Last published – enter a date before or after the published change was applied
- Last published (relative) – search for in the last x hours/days the “published event” has happened
- Last unpublished – enter a date before or after the published change was applied (removed)
- Last unpublished (relative) – search for in the last x hours/days the “published event” has happened
View “Publish Change” in Events #
The event of “Publish change” can be audited in GAT+ > Drive > Events > Event type search > Publish change
Search for visibility change before and after as well as type of publish visibility before and after
Result #
This will show you a list of “Publish changes” of the Google Drive files.
