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This simple post explains how to set up an alert for a report triggered whenever any specified user shares Drive files externally.
Firstly, make sure GAT+ is installed on your domain with the corresponding license.
Setting up Alert for shared out report #
Once GAT+ is launched, navigate to Alert Rules and add an alert using the plus icon.
- Enabled = tick
- Select Type = Drive
- Scope = User
- Recipients =email recipients of the alert, this can be a user or group email.
- Select custom for the Alert if the regex matches a newly shared out file and name the rule in this case “Shared out alert”
- Input the regex pattern [\s\S]*
- You can choose to notify user and/or remove shares.
- Save the alert – will activate the alert to trigger whenever any file is shared out for specified users.
The rule can be viewed, edited, or deleted by selecting the icons shown below.
Result #
The recipients selected in the rule will receive an email report on any shared out files.
